When to Get Kajabi Help: 5 Signs You Shouldn’t Be Doing It Alone

You didn’t start your business to become a tech expert. Here’s how to know when to bring in Kajabi support.

Let’s be honest—Kajabi is powerful. It can be the all-in-one platform that brings your offers to life, supports your clients, and builds the foundation of a thriving online business.

But it can also be the thing that keeps you up at night—tabs open, YouTube tutorials on double speed, and the looming fear that one broken automation might send your laptop flying.

Sound familiar?

If you’re running your online business solo (or mostly solo), trying to manage all the moving pieces in Kajabi on top of serving your clients is a fast track to burnout.

The good news? You don’t have to keep doing it all yourself.

Here are five signs it’s time to bring in Kajabi support—before the overwhelm takes over.

1. You’re spending hours on ‘quick’ updates

What should be a 15-minute task turns into a 2-hour rabbit hole. You’re trying to:

• Resize a hero image (again)
• Update your course bundle
• Fix a glitch in your email flow

Before you know it, the day’s gone, and your client work is now squeezed into the cracks.

If Kajabi tasks are eating into your actual zone of genius, it’s time to step back and ask: “Is this really the best use of my time?”

2. You’ve launched… but something still feels off

Your offer is live. Your funnel is technically working. But behind the scenes? It’s kind of a mess.

Maybe:

• Your automations aren’t triggering the way you expected
• You’re manually moving people from tag to tag
• You’re not even sure who’s clicking what

You’re functioning—but far from optimized. And deep down, you know you’re leaving conversions and confidence on the table.

3. You keep putting off your next offer or update

You have a new course idea. Or maybe a mini-product to launch. But just thinking about setting it up inside Kajabi makes your brain short-circuit.

You’re not stuck because of your lack of ideas—you’re stuck because the tech setup feels like too much.
And when “later” keeps turning into “never,” it might be time to take that task off your plate.

4. Your subscribers aren’t engaging—and you don’t know why

Maybe:

• Your emails are ending up in spam
• Your onboarding sequences feel a little… disjointed
• Your list is just plain quiet

If deliverability is down or your subscribers seem unengaged, it might not be your content—it could be how everything’s wired together behind the scenes. From list segmentation to email clean-up to ensuring the right people are getting the right message at the right time, there’s a lot to consider.

And it doesn’t have to fall on your shoulders alone.

5. You’re googling Kajabi help more than you're actually coaching or creating

You didn’t start your business to become a Kajabi expert.
But lately, your browser history looks more like this:

• “Kajabi form not working”
• “Best way to set up a waitlist funnel Kajabi”
• “Can Kajabi do [insert anything]”

Spending hours trying to DIY every detail doesn’t just drain your time—it chips away at your momentum. And if you’re constantly in learning mode, it’s no wonder things feel heavy.

So… is it time to ask for help?

If you saw yourself in more than one of these signs, you’re not alone. So many smart, capable, creative business owners hit a point where Kajabi becomes the bottleneck—not because they’re not good at what they do, but because they’re trying to do everything.

And here’s the truth:


✨ You don’t need to do it all.


✨ You don’t need to figure it all out on your own.


✨ You just need someone who knows Kajabi inside and out—to help you get things working, flowing, and off your plate.

That’s exactly where we at Tiel Virtual Solutions can help.

Let’s make Kajabi feel lighter.

If your Kajabi setup is slowing you down—or if you simply want to feel more confident that your systems are working for you—we would love to support you.

Whether you’re struggling with automations, emails, or general Kajabi tech support, we’re here to help lighten the load. Book a free 20-minute discovery call today. We'll take a look at where you're stuck, what you need, and whether working together is the right next step. No pressure. Just clarity, strategy, and support.

You don’t have to do this alone!